Best Practices for Managing Team Availability
Manage your team's calendar availability in Local Business Pro for efficient appointment scheduling.
Quick Answer: Use the team member filter to view individual schedules, block off unavailable times, and check availability before booking. This prevents double-booking and ensures proper coverage.
Availability Best Practices
- Set working hours for each team member
- Block time off for vacations, sick days, meetings
- Buffer between appointments for travel time
- Check availability before booking
- Color-code by team member for visual clarity
Checking Availability
- Navigate to Operations > Calendar
- Switch to Week view for best overview
- Use the team member filter to view one person
- Look for open time slots in their schedule
- Consider travel time from their previous appointment
- Click an open slot to create the appointment
Blocking Unavailable Time
Create 'blocked' events for times when team members are unavailable:
- Vacations and PTO
- Training sessions
- Team meetings
- Personal appointments
- Equipment maintenance days
Frequently Asked Questions
Q: Can team members manage their own availability?
A: Yes, team members with calendar access can add their own blocked time.
Q: Does the AI know about availability when booking?
A: Yes, your AI checks team availability when scheduling appointments.
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Last updated: February 1, 2025